1. Club Name 1.1 The Club shall be called Golden Knight Archery Club, hereafter referred to as the ‘Club’. 1.2 The Club, and all its shooting members, shall be affiliated to G.N.A.S. and all relevant county and regional associations. 1.3 The Club shall be a non-profit making organisation. 1.4 The postal address of the Club shall be that of the Secretary . 1.5 The Club shall be run on behalf of its members by the elected Committee.
2. Aims and Objectives 2.1 To offer coaching, participation and competitive opportunities in Archery to all members. 2.2 To run beginners courses to promote novices into archery and membership. 2.3 To promote the enjoyment of archery in all its forms (other than bow-hunting and crossbow shooting) and to be involved in fund-raising for charity. 2.4 To promote archery to the wider community. 2.5 To organise and hold social events regularly. 2.6 To maintain a duty of care and provide all its services in a way that is fair to all of the membership. 2.7 To invest such monies of the Club, not required for its immediate objectives, in a savings account or other investment as thought fit by the Committee.
3 Dissolution 3.1 Upon Dissolution of the Club, the net assets of the Club will be transferred to another Grand National Archery Association club as the committee see fit.
4 Restrictions and Limits 4.1 Nothing will be included in this constitution which shall conflict with that of any current or future G.N.A.S. rules 4.2 The Grand National Archery Society rules of shooting shall be followed and accepted by all members 4.3 All rules and regulations regarding the G.N.A.S. Child Protection Policy must be adhered to. 4.4 In raising funds for its objectives the Club may undertake future trading activities.
5 Meetings 5.1 An Annual General Meeting (AGM) will be held on the first Thursday of September each year using the following agenda. This agenda also to be used for all other General Meetings
• Apologies for absence. • Minutes of last AGM. • Matters arising from previous minutes. • Chairman’s report. • Secretaries report. • Treasurer’s report. • Records officer’s report. • Tournament Organiser’s report • Proposals from members. • Election of Committee members and other officers as deemed necessary • Election of auditor for following years accounts. • Any other business. • Date of next AGM. 5.2 Notice of General Meetings will be posted either on the Club website or mailed to all members giving at least 14 days notice of the declared AGM or SGM date. This notice also to be placed on the website. 5.3 Any member may submit their name for a committee officer nomination, but if their election to this office fails they automatically stand for one of the remaining committee membership positions 5.4 Any member may submit a proposal or item to be discussed at the AGM, in writing to the Chairman, or Secretary at least 14 days prior to the AGM or SGM. 5.5 All proposals, and agenda, to be posted on the club notice board and website 14 days in advance of the AGM or SGM. This to enable the membership to be fully informed appropriately in advance of such AGM or SGM. 5.6 Committee Meetings will be held on the first Thursday of each month at the Club, except in circumstances where a scheduled shoot takes priority. 5.7 A minimum of five elected committee members must be present to hold a Committee Meeting. 5.8 Special General Meetings (SGM) may only be requested by an eligible shooting member. 5.9 Members wishing to move a proposition designed to either alter or amend the constitution, or any matter which may affect the Club in general, shall submit the said proposal, in writing, to the Chairman or Secretary not less than 14 days before the General Meeting at which they wish it to be discussed. 5.10 Members’ Meetings can be called as and when required by any member as long as there is a minimum of 9 members present, including 4 committee members. 5.11 Members Meetings (not Special General) may be called by any voting member allowing 30 minutes notice and the following applies-namely – At all meetings of the Club the following shall be in force (excluding Committee Meetings):- i) 9 members shall form a quorum which will include a minimum of 4 committee members. ii) All members, both senior and junior, shall have the right to voice their opinions. iii) Each senior shooting member shall be entitled to one vote. The Chairman shall, if required, be entitled to cast a deciding vote. iv) An SGM may be called either at the request of the committee or by 9 or more members. Not less than 14 days notice shall be given to Club members. v) No member is to be excluded from any Meetings. vi) All meetings must be minuted and minutes made available for all members to read. 5.12 A Five Minute Meeting may be called by any voting member, with notice to committee, giving five minutes notice, to discuss or resolve any one or more immediate topic(s). The meeting resolution must be advised to the Committee for ratification or rejection. Such Proceedings still require minuting. 5.13 All official meetings must be held within the Clubhouse where the membership may hear what business is being transacted.
6 Constitution 6.1 The constitution of the Club shall not be altered or amended except at the Annual General Meeting of the Club or at a Special General Meeting. 6.2 The constitution to be displayed on our website, and changes to it updated there as they occur.
7 Child Protection Child protection is enshrined in our Child Protection Policy available on the club website.
8 Liability and Insurance 8.1 The Club accepts no responsibility or liability for any loss or damage to either equipment or personal belongings of members. Membership of the Club does not imply any liability for any loss or injury to members whilst engaged in the Club’s activities. The Club shall not be held responsible for any claim resulting from any damage or injury caused or suffered by any members howsoever caused. 8.2 The Club will hold insurances covering – 8.2.1 Club Property 8.2.2 Public Liability 8.2.3 Coaches Liability insurance.
9 Membership 9.1 The Membership shall consist of the committee and members of the Club. 9.2 All members will be subject to Club regulations, constitution, rules and codes of conduct. 9.3 Club members will be deemed to accept all club regulations, constitution, rules and codes of conduct upon joining. 9.4 Each paid up Member will be enrolled in one of the following categories for the duration of the club financial year. o Full / Senior – Age 18 and over. o Associate – Age 18 and over is an experienced archer or member of another Club, wishing to apply for associate membership. This person must offer proof of their experience either by a current G.N.A.S. card or a letter to this effect from their previous Clubs’ Secretary or coach. o Junior – Age from 10 to 17 years inclusive . o Honorary – As appointed and elected unanimously by the committee. o Social – A friend or Parent / Guardian of a Junior member of the Club, but not a shooting member. 9.5 Only Full / Senior shooting members will have votes at General Meetings 9.6 Membership of the Club after a beginner’s course will be based on the recommendation(s) of the coach(es) concerned. The Club reserves the right to refuse admission to membership of the Club to any individual. 9.7 Completion of a beginner’s course shall not grant the individuals automatic right to be a member of the Club. 9.8 Membership to the Club shall be open to anyone, including those with a disability, who wish to participate in the sport of archery, providing their disability does not present any danger to either themselves or to any other Club member. 9.9 Any member may end their membership, at any time, by submitting a letter of resignation to the Secretary. On receipt of acknowledgement from the secretary will they no longer be bound by the Club Rules and the Club Constitution.
10 Club Officers 10.1 The committee officers are responsible for the management of the Clubs affairs. They are :- • Chairman • Secretary • Treasurer • Four ordinary committee members. (This may only change at a General meeting) • These may including:- • Records Officer • Tournament Organiser • Other officers as deemed necessary
10.2 All officers are elected at the AGM or other General Meeting 10.3 Elected officers are mandated to hold and retain office for one year only after which they must offer themselves for re-election at the AGM or leave office. 10.4 Any member may put forward their name for election to the committee, to the Chairman or Secretary, and do so in writing at least 7 days before the AGM, who will then list this as a proposal for voting upon at the AGM. Juniors may not serve in any official capacity although they may make known their ideas and comments at all meetings. Nominations will close 14 days before the AGM. 10.5 Only existing Full / Senior members may stand for office. 10.6 The committee may appoint other officers at any time, as the need arises. 10.7 All committee positions must be held full term to qualify for future committee posts.
11 Discipline and appeals 11.1 If any member is accused of conduct which makes it undesirable that they remain a member of the Club a special meeting giving all the members not less than 14 days notice shall be called, at which the members in attendance will be presented with the facts and asked to vote by secret ballot on what action is to be taken. The member in question will be asked to attend; should they refuse the meeting will go ahead regardless. 11.2 It is the responsibility to ensure that the constitution and rules of the Club are adhered to by all members. Failure by a member to abide by these rules may result in their shooting privileges being withdrawn for no less than 1 month. 11.3 Any appeal against disciplinary action must be presented at the special meeting. (The committee’s decision will remain final) 11.4 The final decision will be notified to the individual in writing by the secretary or chairman. 11.5 Stealing from the Club or its members will not be tolerated and will lead to the instant withdrawal of membership. 11.6 Deliberate cheating at scoring will result in disciplinary action, and if repeated, ultimate dismissal from the Club and the person’s name being forwarded to G.N.A.S. for further disciplinary action. 11.7 Bringing the name of the Club into disrepute by deed or action may incur such penalties as the committee see fit, depending upon the severity of the case. 11.8 Any person causing deliberate damage to any part of the Club or its equipment shall be liable to pay for such damage to be repaired or equipment replaced. 11.9 Any member expelled from the Club will not be entitled to any form of refund of their Club fees.
12 Conflict Resolution 12.1 It is vital for the wellbeing of the club that conflicts are settled quickly and smoothly without impacting on the general membership, or creating “warring factions” to develop. The Committee will become involved if necessary. 12.2 No matter will be dealt with by the committee that is anonymous. Members wishing to have matters raised and resolved must make an application IN WRITING to the Chairman and / or the Secretary. The committee’s decision following discussion and any necessary meetings will be deemed as FINAL.
13 Application for Membership and FITA Award Scheme. 13.1 All potential senior members must make an application for membership in writing to the secretary, and complete our application form. 13.2 All potential junior members must have their parent or guardian complete the junior application form completing all the details within it. 13.3 Visiting archers may apply for immediate associate or full membership provided they also provide proof of membership at another Club, or having successfully completed a recognised GNAS beginners’ course at another Club. These new members will still be expected to provide proof of competency to the Coach.
14 Visitors 14.1 Visiting archers wishing to use the facilities of the Club and / or shooting range must be full members of G.N.A.S. and offer proof of this. They must mark “Visitor” by their name in the signing in book. A separate visitors shooting fee of £5:00 shall be payable before commencing to shoot. 14.2 Club members may bring a guest to the Club as often as they wish providing the following are adhered to: o The guest must sign in with the other members.
15 Finances and fees due 15.1 The treasurer is responsible for maintaining the accounts of the Club and banking of monies. 15.2 The accounts will be audited by an independent body. The Treasurer will then present them at the AGM. 15.3 Club membership fees and range shooting fees will be set at the AGM. 15.4 Membership and range fees will be displayed on the website. 15.5 All membership fees must be paid before July 1st. If such fees from existing members become overdue after 14th July then that membership is deemed to have lapsed. 15.6 Any monies owing may be handed, at the earliest opportunity, to the Treasurer only. 15.7 A bank account shall be maintained in the name of the Club and all cheques and orders withdrawing money from the account shall be signed for by any two of the Treasurer or Secretary, the Chairman, or other elected committee member. 15.8 All monies and. sums received on behalf of the Club shall remain the property of the Club and there will be no distribution of such funds amongst members. 15.9 Where individuals experience financial difficulties they may request to meet privately with the committee which will have the absolute discretion to delay membership monies for a period, or refuse an appeal.
16 Club calendar The timeline of the club’s financial year is:- 1. The financial year shall run from October 1st to September 30th. 2. The membership year shall also run from October 1st to September 30th. 3. Books will be closed on June 30th. 16.1 Our presentation evening will normally be held December each year where all the appropriate certificates and trophies will be presented. 16.2 The Club’s shooting calendar (and some “away” shoots) will be displayed on the Club Website at WWW.GOLDENKNIGHTARCHERY.CO.UK
17 Club attendances and shooting 17.1 All members must sign in before the commencement of shooting. 17.2 On all outdoor trophy shoots G.N.A.S. dress regulations or Club colours will be in force. Club colours of Purple and Gold are requested for special Club occasions 17.3 The Outdoor Club Championship will consist of a FITA 70. 17.4 Any member has the right to propose a novelty shoot for the Club or any other social activity. 17.5 There is no penalty for non attendance during the membership year.
18 Rules of Junior shooting 18.1 No junior may be allowed to shoot unsupervised. 18.2 No junior or new member may be allowed to shoot on the outside range unless they are permitted by their coach. 18.3 When a Junior attends a beginners course a Parent / Guardian must also attend the same course. 18.4 When a Junior joins the club then a Parent / Guardian must also join. 18.5 No Parent / Guardian should collect other peoples children or drop them off home.
19 Records 19.1 The Club shall maintain and publish records of the highest scores shot in each branch of the sport as defined in the GNAS Rules of Shooting, by any person, while that person remains a member of the Club. 19.2 Scores achieved by members shall be forwarded to the Lancashire County Association from time to time as necessary in accordance with their requirements. 19.3 GNAS grades and shooting ratings will be displayed on the website, or in an official reference manual available for inspection. Members’ outdoor shooting grades will similarly be displayed on the website. Members’ outdoor shooting grades and ratings are recalculated on 1st January each year. 19.4 Members’ indoor shooting grades will similarly be displayed on the website Members’ indoor shooting grades and ratings restart on 1st July the following year.
20 Notices, registers and diaries – for information – The following are available to all members, to inspect at any time:- 20.1 Signing Diary 20.2 Minutes of all meetings (emailed to Membership) 20.3 Indoor and outdoor records, Accreditations & cuttings, Classification tables 20.4 Various archery magazines & videos 20.5 GNAS Rules of Shooting. 20.6 An Accident / Incident Record Book.
21 Equity Policy 21.1 All members must behave in a decent, civil and fair manner towards all other members. 21.2 All members should accord courtesy and encouragement to all other members, especially junior and new members. 21.3 No member, or group of members, must exhibit any aggression, antagonism or vindictiveness to any other member. 21.4 No member must spread or engage in uttering any potentially or actual slanderous, malicious comments, rumours, or lies regarding another member, in public or on any social media platform. 21.5 No one may be obstructive, disruptive, act unsafely, or deliberately hinder general club activities. 21.6 Any member found to be in breach of the Equity policy will be subject to disciplinary procedures. 21.7 The Club will ensure the principles of Natural Justice are followed.